Patient inquiries,
captured, organized, delivered.
Arlan Systems helps aesthetic clinics capture patient inquiries from a website form, organize leads in a simple dashboard, and notify the clinic team instantly by email.
Built for med spas, aesthetic clinics, Botox & filler clinics, skincare clinics, and laser clinics.
No complex setup · Fast launch · Cancel anytime
Example inquiry flow
How an inquiry
could be handled.
An illustrative example of how Arlan Systems can capture a website inquiry, qualify the lead, and move it toward a booked consultation.
Three steps to a cleaner lead workflow.
Live in days, not months.
Book a demo
Schedule a short walkthrough to see how the workflow fits your clinic.
Complete clinic onboarding
Tell us about your services, team email, booking link, and lead process.
Start receiving organized patient inquiries
Your team gets clean, qualified leads delivered straight to your inbox.
Built for modern aesthetic clinics.
No complex setup. Simple workflow. Fast launch. Built for clinics that want cleaner lead handling without hiring extra admin staff.
Instant inquiry capture
Every website inquiry is captured and routed to your team without delay.
Lead qualification
Collects the key details your team needs before following up.
Organized dashboard
All leads in one place with status tracking and follow-up reminders.
On-brand communication
Built around your clinic's services, tone, pricing, and policies.
Questions, answered.
No. It helps your team respond faster, organize inquiries, and reduce missed opportunities.
The system is designed for Instagram-led clinics. We start by capturing and organizing inquiries, then expand automation based on each clinic's workflow.
That depends on your setup. We recommend clear, brand-safe communication and human oversight where needed.
Initial setup can usually be prepared in days, depending on the tools and access provided.
No. We handle the setup and explain the workflow clearly.
Setup
AI Lead & Booking Automation
One-time setup of your inquiry capture and booking workflow. Pay securely with PayPal, debit or credit card, or Apple Pay where supported.
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Payments are processed by PayPal. Services begin after the payment is confirmed.
Book a demo.
A short, no-pressure walkthrough of how the workflow fits your clinic.